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Registration
When registering, fill in the data in Latin / English. This is necessary, as we use the technical capabilities of our international mentoring programme. The following data shall be filled in, visible to all registrants:
- name and surname, add SU after the name (for example Ivan Petrov, SU) - this is necessary in order to distinguish the representatives of the SU from all other participants,
- gender,
- field of expertise,
- specialty / ies,
- last level diploma (BSc, MSc, PhD),
- years of research experience (from 0 to over 10),
- scientific profile (R1 to R4, explained in the form),
- country where you work, where you have experience and a country where you are interested in working in the future.
You also provide a contact email address - visible only to the programme coordinator. The coordinator provides the pair with their email addresses upon mutual agreement to enter into a mentorship.
Criteria for automatic selection of mentor pair participants
After registering, you have the option to search yourself for a mentor or young scientist using the search engine on the website. The automated tool associated with the search engine will also search for a suitable mentor / young scientist for you based on the following criteria:
- field of expertise (not to match yours),
- research experience (the mentor to have a bigger one),
- scientific profile (R1 and R2 are young scientists with no or little experience, they are associated with scientists R3 and R4).
General conditions of the programme
Registration in the SU mentoring programme is completely voluntary, including agreement to enter into a mentoring relationship. The mentor and the young scientist agree to be included in the programme on the basis of the criteria described above and on the basis of the information provided in the form.
When registering, each scientist will indicate on the online informed consent form that they have read and agree to the terms of the programme.
The information provided by the mentor and young scientist on the mentorship evaluation form will only be used for the purpose of evaluating the mentorship programme by the programme coordinator. No personal data will be shared, revealed or processed in the programme evaluation process by the mentoring programme coordinator (including a legal entity - university, NGO, etc.) or be provided to third parties (natural or legal). If this is done, it should comply with the EU's General Data Protection Regulation (GDPR) and national law, and it is done by written consent to provide a right to use personal data.
Only sane and adult persons may participate in the programme. The participants are informed about the objectives of the programme. It is entirely voluntary and participation can be cancelled at any stage. The participants are completely free to ask any questions to the programme coordinator and to be informed.
When publishing personal data, reviews, views, scientific theses and papers, the GDPR, the Data Protection Act, is respected accordingly. As for copyright, the Copyright and Related Rights Act and European legislation apply, and for outstanding issues - international treaties.
The information shared with the partners in a mentoring pair is anonymous and they undertake to keep it that way – information on name, gender, nationality, religion, etc. Again, the relevant legislation referred to the above applies.
The pairing of a mentor with a young researcher takes place after completion of the registration form based on mutual agreement and according to the criteria of the programme.
The programme coordinators inform the young researcher, the mentor and the supervisor about the details and conditions of the programme and secure the voluntary agreement of the three participants to join the mentorship.
Rights and obligations
Young researchers (MSc final year, doctoral or post-doctoral):
The young researcher is obliged to enter into a mentoring relationship with the mentor (researcher) he/she has chosen himself/herself through the search functionality, or has been assigned by the system as a mentor. He/she agrees to follow the plan drawn up with the mentor and the topics described. It is mandatory to respect the confidentiality of personal data and information in relation to the relevant legislation.
The young scientist has no right to share scientific theses, scientific papers, etc. belonging to the mentor with third parties (natural or legal) without the mentor's explicit written consent, which may be given also by email. This is to comply with the Copyright and Related Rights Act, European legislation and international treaties.
The young scientist should work with the mentor at least six times over a period not exceeding six months. He/she commits to provide feedback to the mentoring programme coordinator within five days of the end of the mentoring sessions by completing an anonymous online form on mentoring (programme evaluation form).
The young scientist has the right to suggest other topics that will be beneficial for his/her participation in the programme. They may discuss with the coordinator problems that arise in the mentoring process. He/she may cancel participation in the program at any time, if a difficulty arises, by notifying the program coordinator and completing the feedback form. May ask the coordinator for assistance in connecting with another mentor. The choice of online channels for communication with the mentor and the type of meeting (online or face-to-face) is free.
Mentor:
The mentor commits to respecting the mentored young researcheras a collaborative partner regarding their independent goals. The mentor is expected to be motivated to thoroughly work through various communication challenges or relationship difficulties that may arise during the mentoring programme.
It is mandatory to comply with the confidentiality of personal information with respect to the relevant legislation (the EU GDPR is not meant here, as it applies only to legal entities that collect and process personal data only of natural persons).
It is mandatory to comply with the Copyright and Related Rights Act, EU acts and the international treaties regulating and protecting intellectual property. The young scientist's personal information, personal data and scientific works should not be shared under any circumstances with third parties (natural or legal) without his/her written consent, expressed at least by e-mail.
The mentor is obligated to provide feedback to the mentoring program coordinator within five days of the end of the mentoring sessions by completing an online evaluation form of the program and the mentoring process.
The mentor has the right to suggest other topics that would benefit the young researcher, but these are included in the individual plan only if approved by the young researcher.
He/she may cancel participation in the programme at any time if difficulties arise by notifying the programme coordinator and completing the feedback form. May ask the coordinator for assistance in connecting with another young researcher.
I read the terms and conditions of the program and I agree*:
*IMPORTANT! When you check consent on the form you agree to the terms and conditions described on this page!
I have read the informed consent form and approve:
Contact for assistance: mentoring@fmi.uni-sofia.bg